📋 Licensed Professional Service

VS Lex is an AI-powered care coordination platform for IDD agencies

VS Lex is not sold as software — it is licensed as a professional service.

Built for Separate Programs. Connected through Shared Clients.

Each agency keeps its own login, its own staff, its own boundaries — but can choose to collaborate when it matters.

Request Early Access

What VS Lex Can Do for You

💬

Write Naturally

Type quick notes in your own words. VS Lex transforms them into polished, professional clinical documentation automatically.

🌍

Speak Any Language

Enter notes in French, Spanish, or any language—VS Lex automatically translates and formats everything in English.

🚨

Catch Issues Instantly

Mention an emergency or incident? VS Lex alerts you immediately and helps you file the proper reports.

📱

Work from Anywhere

Mobile-first design means you can document support on the go, right from your phone or tablet.

📊

See Everything at a Glance

Daily dashboard shows who's done, what's pending, crew assignments, and behavior flags—all in one view.

🤝

Communicate Safely

Built-in team messaging keeps everyone connected without risking client privacy violations.

✅

Upgrade Your Documentation

Transform unpolished notes into billing-ready, compliant documentation with correct tense and clinical framing.

🎯

Replace Multiple Systems

Consolidate scattered tools—notes, incident tracking, team communication, and daily workflow—into one platform.

💰

Affordable & Flexible

License the platform with modules tailored to your needs. No bloated enterprise systems—only what you actually use.

Why Agencies Switch to VS Lex

Built for Everyone

For Agencies

  • HIPAA-ready workflows
  • Multi-agency isolation
  • Centralized auditing
  • Real-time billing alignment
  • Customizable modules

For Staff

  • AI-supported note writing
  • Auto-documentation
  • Easy daily and weekly dashboards
  • Client info at a glance
  • Instant communication tools

VS Lex Platform Architecture

VS Lex Platform

Vocational Module
Day Program Module
Residential Module
Shared Sync Layer

VS Lex isn't one app — it's an ecosystem

Why Trust VS Lex?

🏥
Designed for IDD Services
🔒
HIPAA-aligned workflows
✅
Deployed in real settings
🚀
Modern industry standards
👤

Onna Hayes — Founder

VS Lex was created by a vocational specialist who understands the real documentation challenges agencies face every day.

"I built VS Lex for staff like us. Faster notes, better communication, and no more paperwork chaos."

Professional Licensing Service

VS Lex is licensed to your agency — we don't just give you software, we give you a fully supported platform. Setup, training, updates included.

Setup fees and monthly agency pricing are customized based on program size and modules selected.

Contact us to discuss your agency's needs and get a custom quote.

Ready to transform your documentation?

Join agencies who are already saving hours each week

Request Early Access

VS Lex: A Licensing Platform, Not a Product

Customizable, scalable, and built specifically for IDD service providers

🏗️

Platform, Not Product

VS Lex isn't a one-size-fits-all software package. It's a flexible platform you license and customize to match your exact workflow needs.

  • Choose only the modules you need
  • Customize workflows to match your agency
  • Add new capabilities as you grow
  • Integrate with your existing systems
🔧

Built for Your Agency

Every IDD provider is different. VS Lex adapts to how you work, not the other way around.

  • Vocational, Day Program, or Residential focus
  • Custom protocols for your client populations
  • Tailored reporting for your compliance needs
  • Your branding, your terminology, your way

🤝 Built for Multi-Agency Collaboration

Multiple organizations working together? VS Lex makes it seamless.

🔒

Secure Data Isolation

Each agency maintains complete control over their data. Staff notes, internal documentation, and proprietary workflows stay private—even when sharing client information.

🔄

Consent-Based Sharing

Share client profiles and progress data with partner agencies only when authorized. Perfect for co-serving arrangements and coordinated care plans.

📅

Smart Appointment Sync

Report medical appointments once—automatically notify all connected programs. No more missed appointments or communication breakdowns.

👥

Partner Network

Connect with other agencies serving the same clients. Eliminate redundant data entry and improve care coordination across organizations.

💼 Licensing Model

1️⃣

License Base Platform

Core infrastructure and AI engine

2️⃣

Select Modules

Choose only what you need

3️⃣

Customize & Launch

Tailored to your workflows

Start small with a pilot program, expand as you see results. No long-term commitments.

🚀

Pilot-Friendly: Start Small, Grow Fast

No big commitment. Start with one location or team. Add more staff each month. Expand after 60–90 days once you see the results.

Low risk. High reward. Prove it works before you invest.

Platform Modules

Choose the modules that fit your service model. More capabilities launching throughout 2025.

✅ Currently Available

💼 Active

Vocational Support Module

Complete documentation system for supported employment, job coaching, and vocational services.

  • Job site support logs
  • Employment progress tracking
  • H2016 billing integration
  • Employer communication tools
  • Skill development tracking
🎨 Active

Day Program Module

Structured documentation for day programs, community connection, and skill-building activities.

  • 5-block activity tracking (9am-3:30pm)
  • Health & safety monitoring
  • Daily goal progress
  • Auto-billing calculations
  • Group activity logging
📅 Active

Cross-Agency Appointment Tracking

Eliminate communication breakdowns with automatic appointment notifications across all programs.

  • One-click appointment reporting
  • Auto-notify all connected agencies
  • Transport coordination flags
  • Program impact tracking
  • Shared calendar visibility

🚀 Coming in 2025

🏠 Q2 2025

Residential Module

Full support for Group Homes, Host Homes, and Family Care providers.

  • AM/PM/NOC shift logs
  • House-wide event tracking
  • Medication administration records
  • Individual client logs
🧠 Q2 2025

Behavioral Health Expansion

Advanced behavioral tracking with pattern detection and intervention planning.

  • ABC data collection
  • Behavior trend analysis
  • Crisis intervention protocols
  • BSP goal tracking
💊 Q3 2025

Enhanced MAR System

Complete medication administration tracking with photo verification and pharmacy integration.

  • Photo documentation
  • Automatic refill reminders
  • Med error tracking
  • Pharmacy API integration
📋 Q3 2025

Case Management Suite

Tools for case managers to coordinate services and track authorizations.

  • Authorization tracking
  • Service plan management
  • Multi-client caseload view
  • Billing coordination
🗂️ Q4 2025

Multi-Agency EMR

Unified electronic medical record system for secure health data sharing.

  • Consent-based health data sharing
  • Lab results integration
  • Appointment history
  • Medical document vault
🚗 Q4 2025

Transportation Dispatch

Route planning, driver assignment, and real-time tracking for transportation teams.

  • Route optimization
  • Real-time GPS tracking
  • Mileage auto-logging
  • Access-a-Ride integration

Want to influence our roadmap? We listen to our licensing partners.

Multi-Agency Collaboration

Care Circle

Secure Cross-Agency Client Coordination for IDD Service Providers

When Multiple Programs Serve the Same Client

Care Circle enables secure, HIPAA-compliant data sharing between agencies—without compromising privacy or operational independence.

  • Vocational + Day Program + Residential
  • Case Managers + Direct Service Providers
  • Regional Centers + Provider Agencies

The Problem We Solve

When a client is served by multiple agencies, critical information gets siloed. Staff miss medication changes, behavior support updates, or emergency contacts—simply because that data lives in a different system.

Care Circle creates a shared view of client data that each agency controls, with granular permissions for what gets shared and what stays private.

Your data. Your control. Better outcomes.

How Care Circle Works

📨

1. Invite Partners

Directors with admin rights can invite other organizations to join a Care Circle for specific shared clients.

✅

2. Approve & Configure

Receiving agency reviews the invitation and decides exactly which data categories to share: medical, behavioral, emergency contacts, and more.

🔄

3. Coordinate Care

Once connected, approved staff from both organizations can access shared client information in real-time.

Shareable Data Categories

You choose exactly what to share. Nothing is automatic.

🏥
Medical Profile
📞
Emergency Contacts
🧠
Behavior Support
💊
Medication Summary
🚨
Crisis Plan
📅
Scheduling Notes
🚗
Transportation
💬
Communication Profile

🔐 Security & Compliance

  • HIPAA Compliant: Full audit trail for all data access
  • Role-Based Access: Only authorized staff see shared data
  • Consent Tracking: Document consent for ISP sharing
  • Revocable: Withdraw sharing permissions anytime
  • Encryption: Data encrypted in transit and at rest

🤝 Two-Tier Director Access

Care Circle uses a two-tier permission system:

  • Directors (View Only): Can view Care Circle invitations and shared data
  • Directors with Admin Rights: Can initiate invitations, approve partnerships, and configure sharing

This ensures oversight while preventing unauthorized data sharing arrangements.

Not Yet Using VS Lex?

If your organization received a Care Circle invitation but isn't currently a VS Lex partner, we'd love to show you how Care Circle can transform your cross-agency coordination.

Care Circle is also available as a standalone product for organizations that want multi-agency coordination without the full VS Lex platform.

Contact Us

Ready to Connect Your Care Network?

Join VS Lex and start building your Care Circle today.

Request Early Access

About VS Lex

More than documentation software—it's an adaptive intelligence system

🧠 Our Philosophy

VS Lex operates on three core principles:

  • Rules-First: Protocol management ensures consistency and compliance across all documentation
  • Client-Centered: Every system response is driven by individual client profiles and needs
  • Adaptive Logic: AI learns from your agency's patterns and adjusts recommendations in real-time

🎯 Built for IDD Services

Unlike generic EMR systems, VS Lex was designed from the ground up for intellectual and developmental disability service providers.

  • Understands IDD terminology and workflows
  • Handles behavioral context naturally
  • Supports multi-lingual staff seamlessly
  • Focuses on what matters to your team

🤖 Modular AI Architecture

Four specialized AI agents working together to support your staff

💬 Lex (Real-Time Chat)

Direct conversational AI for intelligent client data retrieval, real-time incident detection, and emergency dispatch assistance. The reasoning engine that powers interactive support.

📝 VS Lex Jr. (Workflow Processor)

Dual-input processor for converting casual staff notes into professional clinical paragraphs. Supports both individual client fragments and end-of-day group summaries.

🗄️ RIP (Knowledge Interface)

Clean data access layer providing structured client information and note management. Acts as the knowledge interface while Lex serves as the reasoning engine.

👁️ Ghost Watcher (Compliance Monitor)

Silent monitoring system for behavioral patterns and reportable events. Automatically flags concerning trends and ensures compliance with reporting requirements.

🔐

Enterprise Security

CSRF protection, secure cookies, bcrypt password hashing, SQL injection protection, and role-based access control.

⚡

Real-Time Operations

Live incident detection, instant cross-agency notifications, and automatic behavior pattern analysis.

📱

Mobile-First Design

Clean, anxiety-reducing UI/UX optimized for staff working in the field. Document support from any device.

Powered by Lucid Sync

VS Lex is developed and maintained by Lucid Sync, a technology company focused on adaptive intelligence systems for human services.

Founded by professionals with direct experience in IDD services, we build tools that actually solve the problems you face every day.

© 2025 LucidSync / Trionna Hayes. All Rights Reserved